Recording Information Each document recorded in our office is given a recording stamp. This stamp includes the information required by law. (Utah Code 17-21) In the past, each stamp included a Document Entry Number, Book and Page. This is for indexing purposes. In Utah County documents are given an entry number starting from 1 every new year. For example entry number 3600 in 1998 (3600-1998) would be the 3600th document recorded that year. The book number is continuous and our records begin with book A, which is handwritten copies of recorded documents. When reproducing machines were invented the documents were then copied as negative images. Later, actual books were replaced with microfilm. Electronically scanned and stored images are used today with microfilm backup. Each book contains approximately 900 pages. With these numbers we can easily find and access any document ever recorded. The official records contain documents from 1870 to the present, stored on Official Record Books, Microfilm, and Scanned Images. Beginning in 2000, the recording stamp no longer includes a book and page. Indexing is done only by the Document Entry Number and the year. (i.e. 12345-2000) The recording stamp also contains the name of the current County Recorder; the time and date the document was recorded; the fee which was paid for recording; the initials of the deputy recorder who accepted the document; and the party who requested the document be recorded.
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